In cooperation with the Phoenix Convention Center and Phoenix Police Department, Fan Fest has developed the following cosplay policy guidelines to help everyone get the most enjoyment from the cosplay experience as possible. These policies are intended to assist cosplayers in developing costume ideas that allow them to showcase their talents within the guidelines we have.
Updated 10/31/17 – This policy is subject to change at our discretion, please check for any updates.
- Fan Fest advocates for and upholds the idea that Cosplay is NOT Consent. If you feel that you are being harassed, or see someone else being harassed, please locate a member of our crew, security personnel, or local police department officer right away.
- Fan Fest is an all ages and family-friendly event unless otherwise indicated. Costumes, cosplay, and “acting the part” are always encouraged but please be aware of the people around you, especially when children are present.
- Fan Fest abides by state laws for nudity and indecent exposure
- AZ: A.R.S. §13-1402
- Inappropriate costumes or actions may result in a request from our staff to change aspects of your costume or removal from the event.
- Shoes are required to be worn while in convention space. You may remove your shoes for photos if desired, but they must be replaced directly after the photo is taken.
- Roller Skates/Blades or other wheeled items such as skateboards and hoverboards may not be worn/used in convention space.
- Depictions of hate symbols are not allowed and will be removed.
- If your costume has pieces such as wings, spikes, armor, etc. that extend well beyond your person, or you are carrying a large prop, please be aware of your surroundings and of people around you. You may be asked to change your costume or remove your prop from convention space if it is found to be unwieldy, disruptive, or dangerous.
- Please do not block doorways, walkways, or exits with your costume, props, or costume pieces.
HELMETS, MASKS, AND FACE PAINT
- If your costume includes any item that covers or partially covers the face, especially if it is not easily removed, upon request, you may be asked for ID and/or additional information by security. Please be sure to keep your ID on you.
- Helmets, masks, and hoods should not severely limit or impair the wearer’s ability to see. If your costume includes an eyeless hood or other face covering, considering bringing a friend to act as your “handler” and guide you through crowded spaces.
HARASSMENT & DISCRIMINATION
Fan Fest will always encourage fan convention costume enthusiasts (aka “cosplayers”) to SPEAK OUT against the inappropriate social behavior of a sexual and/or stereotypical nature toward themselves and fellow fans.
Phoenix Fan Fest has a ZERO TOLERANCE POLICY for harassment and discrimination of any kind, including but not limited to:
- Inappropriate physical contact
- Physical assault and/or battery
- Sexually offensive actions or comments
- Non-consensual photography or recording
- Constant disruption of panels, photo opportunities, and other events
- Discrimination of any kind, including but not limited to:
- Race & Ethnic Background
- Sex & Gender identity
- Sexual preferences & orientation
- Physical Appearance
The culture of cosplay is one of fun, creativity, and mutual respect. No one should accept inappropriate behavior from their peers. Speak out, speak up, and help keep cosplay comfortable and fun!
If you are taking pictures or video of cosplayers or attendees, you should make every attempt to gain direct consent from each person in your shot. This extends to members of the media, private photographers, and fellow cosplayers alike. Taking secret photos of cosplayers is not permitted at any time. Photos or videos shot with the intent of commercialization without the consent of the subject is prohibited. Cosplayers love to have their photos taken, so just be polite and ask!
- Metal detecting wands, bag checks, police presence, and enhanced security procedures will be in effect at all entrance points.
- If you are wearing a costume, please allow additional time to get through the security checkpoint. There will be a dedicated line for cosplayers.
- All props and weapons must be inspected at the Prop Checkpoint, located prior to the security entrance.
- Any prop that is not allowed will be required to be returned to your vehicle or hotel room.
- Props and weapons will be inspected and tagged by Law Enforcement and/or security. Anyone with an untagged prop will be escorted to the Prop Checkpoint. Props will not be allowed into the event without a tag.
- Failure to comply with costume rules, checkpoint procedures, or requests from official Square Egg Entertainment staff, security personnel, or local police officials will result in revocation of your credentials and removal from the event.
Fan Fest and its contractors are not responsible for loss, damage, or theft of any private property including costumes, props, weapons, masks, or helmets. If you do not want to have your costume props inspected or tagged, or if you are not willing to comply with these policies, please leave costumes, props, and weapons at home. All costumes, props, and weapons must be inspected at Security and Prop Checkpoint.
We love cosplay and the creativity behind bringing your favorite characters to life. While safety is our number one priority for our attendees, guests, vendors, and staff, we still want to allow you to bring your Cosplay A-Game, within reason.
After careful deliberation between Square Egg Entertainment and the Phoenix Convention Center, we are pleased to announce the newly revamped costuming, prop, and weapons policy for Phoenix Fan Fest 2017.
ALLOWED PROPS & ARMOR
- Lightsabers, wands, and sonic screwdrivers are a-okay!
- Bows that are completely inoperable; un-strung is best, but loosely strung is okay too.
- Non-removable arrows in a quiver AND/OR arrows with no tip.
- Foam, plastic, fiberglass, resin or metal shields with no sharp edges
- Please note: Metal shields are allowed, but may slow down the screening process at security.
- Lightweight plastic bats. Any other accessories to the bat (such as those on Negan’s Lucille or the Demogorgon Killer from Stranger Things) should also be made of foam or other lightweight material and incapable of harming others. No real barbed wire or nails, please!
- Armor made of plastic, fiberglass, resin, or metal.
- Please note: Metal armor is allowed, but will drastically slow down the screening process at security.
- Any other props & armor (except for anything resembling any sort of real or replica firearm) made of Plastic, Thermoplastic (Worbla), Urethane Resin, Cardboard, Foam, Foam Rubber, or other lightweight material.
Please know that any metal pieces of your costume will likely result in slowing down the security screening process. Please plan accordingly so you don’t miss any of the fun!
These items are, under no circumstances, allowed into the Phoenix Convention Center.
- Real and replica firearms of any kind, regardless of how realistic or unrealistic it looks. This includes any weapon resembling a firearm such as blasters, Overwatch firearms, etc.
- Glass props
- Stone props
- Brass knuckles
- Real, replica, or simulated explosives, ammunition, chemical weapons of any kind, including but not limited to:
- Simulated bomb vests
- Cartoon bombs
- Hand grenades
- Claymore Mines
- Pepper Spray
- Powder caps
- Metal or wood swords and other sharp-edged weapons
- Please note: Swords, axes, Wolverine Claws, etc may be permitted as long as they are made out of one of the lightweight approved materials listed in the approved section with NO sharp edges.
- Excessively noisy props including but not limited to:
Final decisions on prop weapons and armor will always be at the discretion of Phoenix Convention Center Security and the Phoenix Police Department. Please keep this in mind as you’re creating your fabulous cosplays.